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Signup Instructions for Swims and Jobs at Meets

How to Register for Volunteer Jobs and Swimmer Participation for Meets:

  • Log in to the website with your password. Login is found in the upper right-hand corner of the screen.
  • If you can’t remember your password, click "Forgot your password" to reset your password.
  • Under the Meets & Events tab, select "Signup Calendar" to sign up for a volunteer job or swim meet.

Job Signup

  • Click the green JOB SIGNUP tab for a meet/social event and sign up for volunteer shifts (note one parent may sign up both parents for jobs -- scroll down and you’ll see the other parent listed). 
  • Click Save Assignments.
  • Click Back to Signup Calendar.
  • Click on another green JOB SIGNUP tab for a different meet/social event and sign up. Remember to Click Save Assignments.

Swimmer Signup

  • All Tuesday meet deadlines are set for the preceding Saturday at midnight.
  • Log in with your password to the team website.
  • Under the Meets & Events tab, select "Signup Calendar" to sign up for volunteer jobs.
  • Click the green MEET ENTRY tab, and then click the green EDIT tab under your athletes' names.
  • For each of your athletes, select an option from the drop-down list next to their names.
    • Attending
    • Not Attending
  • Indicate swimmer’s relay participation status, select an option from the drop-down list for each swimmer:
    • Available for all relays
    • Arriving late, not available for early relays (medley relay)
    • Leaving early, not available for late relays (free relay)
    • Not available for any relays
  • Provide comments to coach regarding swimmer’s event preferences in the textbox.
  • Click Save to record your choices.
  • Pro-tip: All dual meet sign-ups are open. If you know your athletes will or will not attend meets this season, it is easier to indicate if they are attending/not attending now to avoid missing deadlines. Selections can be changed up until the deadline. 

How to View Volunteer Job Sign-ups in Swimtopia Account:

  • To view which jobs you have signed up for and how many points you have earned:
    • Log in with your password to the team website.
    • In the top right corner, hover over “Welcome Name” and select My Account from the drop-down.
    • Under My Account, you can view family members, contact info, and volunteer jobs signed up for, and points earned.

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